Terms of service
Effective Date: [Insert Date]
Service Provider: [Full Legal Name]
Operating Name: [Business Name, if any]
Location: British Columbia, Canada
Contact: [Email Address]
1. Governing Law
This Privacy Policy is governed by the Personal Information Protection Act (British Columbia) (PIPA).
2. Nature of Services
The Service Provider offers administrative document preparation and submission assistance.
The Service Provider does not provide legal advice and does not act as legal counsel or representative.
3. Personal Information Collected
The Service Provider may collect the following personal information:
• Full legal name
• Date of birth
• Nationality
• Passport number
• Passport copy (image or scan)
• Email address and telephone number
• Information required to prepare requested documents
• Basic technical data (IP address, browser type)
Passport information is considered sensitive personal information due to its nature and potential impact if misused.
Only information reasonably necessary to provide the requested service is collected.
4. Purpose of Collection
Personal information is collected and used solely to:
• Prepare documents requested by the client
• Submit documents to governmental authorities in the Russian Federation
• Communicate with the client
• Meet legal or regulatory requirements
Personal information is not sold and is not used for unrelated commercial purposes.
5. Disclosure of Personal Information
Personal information may be disclosed:
• To governmental authorities in the Russian Federation for the purpose of completing the requested service
• To secure hosting or technical service providers located in Canada
• Where required by law
Disclosure to foreign governmental authorities:
• Is authorized by the client
• Is necessary to perform the requested service
• Occurs without a separate contractual data protection agreement
• May subject the information to the laws and access rights of that jurisdiction
The Service Provider is not responsible for how foreign governmental authorities process or retain information once disclosed in accordance with client instructions.
6. Storage and Security
Personal information is stored in Canada.
Reasonable administrative, technical, and physical safeguards are implemented, including:
• Encrypted transmission
• Restricted access controls
• Secure hosting infrastructure
• Confidential handling procedures
No electronic storage or transmission system can guarantee absolute security.
7. Cross-Border Risk Acknowledgment
By using the Services, clients acknowledge that submission of documents to governmental authorities in the Russian Federation involves cross-border disclosure of personal information and may expose such information to foreign legal regimes.
Clients accept this risk as a necessary component of the requested service.
8. Retention
Personal information is retained only as long as necessary to:
• Complete the requested service
• Maintain business records
• Comply with applicable legal obligations
Information may be securely deleted or anonymized once no longer required.
9. Access and Correction Rights
Under PIPA, individuals have the right to:
• Request access to their personal information
• Request correction of inaccurate or incomplete information
Requests must be submitted in writing to the contact listed above.
10. Withdrawal of Consent
Clients may withdraw consent at any time, subject to legal or contractual restrictions.
Withdrawal prior to submission of documents may prevent completion of the requested service.
11. Limitation of Liability
To the maximum extent permitted by law:
• The Service Provider is not liable for decisions made by governmental authorities
• The Service Provider is not responsible for how foreign authorities process or store disclosed information
• The Service Provider’s responsibility is limited to the administrative preparation and submission of documents as instructed by the client
12. Updates to This Policy
This Privacy Policy may be updated from time to time. The current version will be available on the website with the effective date indicated above.
